- Straight Answers on Assessment Pricing
What Does an AI Assessment Cost?
Nobody publishes a number, which makes it impossible to budget. Here is how AI assessments are actually priced, what drives the range up or down, and what you should expect to receive for the money.
- No obligation to implement with us
- You own the deliverables outright
Why Nobody Quotes a Number
Assessments Are Priced by Scope, Not by Seat
An AI assessment is professional services work. Its cost is a function of how many processes we examine, how many systems those processes touch, how many people we interview, and how regulated your industry is. A single-department review at a twelve-person firm and a company-wide review at a two-hundred-person practice are not the same engagement, and pretending they can share a price tag helps nobody.
What we will do is tell you the shape of the number before you commit. After one conversation about your business we come back with a written scope: what we would examine, who we would need to talk to, roughly how long it takes, and what it costs. If that number is not right for you, nothing has been spent.
For context, an assessment costs materially less than the implementation it informs, and considerably less than an implementation that goes wrong. The most expensive AI project we have ever seen was one that skipped this step.
The figures on this page come from assessments we have actually quoted for Dallas businesses, not from a national average. Costs in this market sit where they do partly because we are twenty minutes up the road in Plano, so scoping visits do not carry travel time you would pay for.
The Variables
Six Things That Move the Price
When we scope an assessment, these are the factors we are actually weighing.
1
How Many Processes Are in Scope
One department with three workflows is a short engagement. A whole-company review across sales, operations, and billing is not. Narrowing scope is the single most effective way to lower cost.
2
How Many Systems Are Involved
Each additional platform, practice management, CRM, accounting, document storage, adds a data-reachability question that has to be answered rather than assumed.
3
How Many People We Interview
The findings come from the people doing the work, not from a questionnaire. More stakeholders means more time, and it is time that materially improves the output.
4
Whether You Are Regulated
5
The State of Your Documentation
If processes are already written down, we verify. If they exist only in people’s heads, we have to reconstruct them first, which is valuable, and takes longer.
6
Whether We Already Support You
Existing managed IT clients get a shorter engagement because we already know the environment, the systems, and where the permissions problems are.
Value for Money
What You Get, and What It Saves
What Arrives
Six written deliverables: a current-state process map, a ranked use-case shortlist, a data-readiness review, a security and compliance flag list, a phased roadmap with sequencing, and a plain-language summary for whoever signs off. They are yours, and they are written to be actionable by any competent implementer, including one who is not us.
What It Prevents
The most common outcome we are hired to clean up is a year of licenses nobody used, bought because a vendor demo was convincing and nobody checked whether the underlying data was reachable. That bill recurs monthly. An assessment is once.
A note on how we quote
We scope project work as a fixed fee, not hourly, so the number you approve is the number you pay. Ongoing AI support, if you want it after implementation, is folded into flat monthly managed IT rather than billed as a separate line. Licensing, Microsoft 365 Copilot and similar, you may already own, and we will tell you if you do.
FAQS
Frequently Asked Questions
What owners ask about assessment pricing before they call.
Why will you not publish a price?
Because a published price would be either high enough to cover the largest engagement or low enough to require change orders on most of them. Neither is honest. We would rather spend twenty minutes understanding your scope and give you a real number you can budget against.
Is the assessment credited toward implementation?
That is a conversation worth having when we scope, and it depends on what the assessment finds. What we will not do is price the assessment as a loss leader that only makes sense if you buy the implementation. That creates an incentive to recommend implementation regardless of what we find.
What is the cheapest useful version?
A single-process assessment. Pick the one workflow that annoys you most, and we scope only that. It is the smallest engagement that still produces a real answer, and it is how a good number of our clients start before widening scope later.
What if the assessment says do not proceed?
Do we have to implement with Kehr Technologies?
No. The roadmap is yours outright and is written so any competent implementer can act on it, including your internal team. We would like the work, but the deliverable is not held hostage to it.
BK
Written and reviewed by Bob Kehr, President & Founder of Kehr Technologies, Plano City Council member, and Plano Chamber Small Business Person of the Year 2022. He writes the scope documents these figures come from, and has quoted assessments for practices, firms, and non-profits across the Dallas area.
Last reviewed August 2026 · Questions we have not answered here? Call 214-444-3583. Kehr Technologies is based in Plano, Texas, and works with businesses throughout the Dallas area.